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HomeExpense tracking app

Snap the slip,
keep the deduction.

Slip scanningWrite-offs flaggedMatched to the bank
See Bookkeeping & Invoicing Bookkeeping for small business

What is the best way to track business expenses in South Africa?

Record each cost when you pay it, with a photo of the slip, and match it to your bank statement so nothing is missed or counted twice. In Bookkeeping & Invoicing, a photo of a slip fills in the cost, finds the supplier and matches it to your bank, and possible write-offs are flagged as you log costs, with the section of the Income Tax Act and the proof to keep.

Bookkeeping & Invoicing: three plans from R190 to R950 a month. No setup fee, month to month. Free trial: 7 days and 20 quotes or invoices, no card.

Month-end

A shoebox
or an app.

A shoebox of slipsBookkeeping & Invoicing
Capturing a costTyped in later, if at allA photo fills it in
The supplierWritten on the backFound for you
Matching to the bankLine by line at month-endMatched to your bank
Tax deductionsWhatever you rememberPossible write-offs flagged with the proof to keep
Supplier billsA pile of PDFsExpenses and supplier bills on Intermediate and Pro
Why it matters

Every slip
is money.

A missed cost is tax you overpay

A business pays tax on profit. Every legitimate cost you fail to record makes the profit look higher, and the tax with it. Most missed costs are small, paid in cash or on a card, and the slip is gone by month-end.

What SARS expects

Keep proof of each cost for five years. A VAT-registered business claims input VAT only with a valid tax invoice from the supplier, so keep the supplier's tax invoice for anything you claim VAT on.

Flagged, not decided for you

Bookkeeping & Invoicing flags costs that may be deductible and names the section of the Act and the proof to keep. A write-off scan of your whole books runs several times a month. Whether a cost qualifies is still a call for you and your accountant.

From cost to year-end

Recorded costs flow into the ledger, the VAT201 figures and the year-end pack, so your accountant gets the year in one ZIP instead of a box of slips.

Questions

Expense tracking
questions.

Yes. Bookkeeping & Invoicing installs on your phone like an app; take a photo of the slip and the cost and supplier fill in.

Every plan, from R190 a month. Expenses and supplier bills, and bank import and matching, come with the Intermediate and Pro plans.

It flags costs that may be deductible, with the section of the Act and the proof to keep. Confirm your own situation with your accountant or a registered tax practitioner.

Five years from the date of the return they support. A photo is fine for most records; keep the supplier's tax invoice for anything you claim VAT on.

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